Navigate the Documentation Requirements when Moving Good Globally

KG Logistics – Brief Overview

Every nation across the globe imports goods from abroad and exports its own cargos to consignees in other countries. Although it’s a common process, it is highly complex. That’s why freight forwarders offer a valuable service as intermediaries to facilitate the entire process.

Working on behalf of importers and exporters, freight forwarders use their expertise to arrange the best, most efficient and cost effective means of transport for the shipping of goods. On top of that, international freight forwarders offer a wide range of worldwide services including trade facilitation and customs brokerage, as well as logistics and supply chain management.

Documentation requirements

Every international shipment requires documentation. Expert freight forwarding companies can either prepare the majority of the documentation or offer advice to the importer/exporter on which documents they will need to prepare.

Freight forwarders are highly knowledgeable on documentation requirements for international consignments. These documents can be divided into three sectors:

1) Transport documents

2) Official documents

3) Commercial documents

Transport documents

Each mode of transport requires its own document of carriage. Although the issuer of these documents may differ, a freight forwarder will be familiar with each one and the procedures that accompany them.

Air Waybill—This is the primary document for the carriage of goods by air freight. Not only is it a contract between the shipper and the air carrier for the carriage of goods, but it is also a form of invoicing, a receipt for the importer/exporter, and a customs document.

Bill of Lading—This is a legal document between a shipper and a carrier that details the type, quantity and destination of the goods being carried by sea freight. It also serves as a shipment receipt and evidence of the contract of carriage.

Road consignment note— The international carriage of goods by road is covered by the CMR Convention, which is a set of legal articles forming the contract between the carrier and the shipper.  It notes the conditions of the contact and serves as a receipt of the goods.

Official documents

Regulatory documents are those required by law and are needed in addition to the basic document of carriage. They are typically used for declaration of goods at import/export at Customs and may also include Certificates of Origin and Dangerous Goods Notes as is covered by national and international legislation.

Commercial Documents

Commercial documents relate to other notices and paperwork required throughout the whole transaction and supply chain and will vary depending on the nature of the consignment. Examples include invoices, letters of credit, payment terms, insurance certificates and special instructions.

For international shipping, documentation is not only a legal requirement but also necessary for a fast and reliable delivery. At KG Logistics our committed and dedicated freight forwarding UK and abroad team take great care to ensure your cargo reaches its destination as smoothly and quickly as possible by helping you to prepare all documents as required. We have many years experience and can successfully handle important shipments to destinations worldwide.

For more information or to receive a quote please do not hesitate to get in touch. Visit our contact page for more details, Click Here.

*Contact us for bespoke professional advise, as your needs might be different to the brief guidance above 

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KG Logistics Limited, F3 Knights Park, Strood Rochester, Kent, ME2 2LS